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Constitution of Langley Burrell Residents' Association

1. Name

The Association will be known as Langley Burrell Residents’ Association (LBRA).

2. Aims and Policy

The aims of the association are:

Policy Statement

The Association, when representing its member’s interests, is committed to working towards the perception of Langley Burrell as a safe and welcoming village; a village that will appeal to all ages and one that will encourage the development of a balanced community and its diverse small businesses based or organised from within the parish boundary. The Association recognises that Langley Burrell’s future prosperity lies in its perception as an historic village parish within the County of Wiltshire.

It considers that all publicly and privately owned land, buildings and the Common, should be well-maintained and developed to reflect Langley Burrell’s commercial, social and historical heritage. Effective traffic management, balanced development and full appreciation of its rural setting are seen as crucial to the prosperity of the village. The Association recognises that residents have the right to enjoy their life and property.

3. Authority

The Association shall have the authority to affiliate to any body whose objectives reflect the Association’s constitution and which may be of benefit to its membership.

The committee shall have the authority to do all such lawful things as are necessary for the achievement of the aims of the Association.

4. Membership

Full membership shall be open to all residents who live either full or part-time within the parish boundary and also to those who have residential interests in these areas.

It is a condition of membership that members conduct themselves in a reasonable manner at meetings. Members, who are considered not to behave in such a manner by the Chair, may be asked to leave a particular meeting.

In addition to full membership, associate membership will be open to anyone not eligible for full membership. Associate members will enjoy the rights of full membership but will not have a vote at meetings or be eligible for membership of the committee.

5. Conduct of Business

The business of the Association will be conducted by a committee elected at the Annual General Meeting (AGM). The committee will consist of a Chair, a Secretary, a Treasurer and not less than three other members, nor more than twelve other members.

All committee members shall retire at the AGM, but they may be nominated and re-elected for a further term.

The committee may temporarily fill any vacancy arising before an AGM from members of the Association.

No committee member shall receive any payment (over and above the reimbursement of out-of-pocket expenses) or have an interest in any property belonging to the organisation.

6. Committee Meetings

In addition to committee meetings and the AGM, general meetings, at which all members can speak and vote, can be called as and when deemed necessary by the committee.

The committee will meet as necessary, but not less than 2 times in each year, including the AGM. Reasonable notice will be given for all meetings. Committee meetings will be open to all members of the Association, who may speak but not vote. There shall be a quorum when at least 3 voting members are present at a meeting. Decisions made shall be determined by a simple majority of those present and voting. If an equal number of votes are cast on any particular matter, the Chair of the meeting will have the casting vote.

The committee may appoint sub-committees or working groups to carry out any particular tasks, provided that all activities engaged in by such sub-committees or working groups are reported promptly and fully to the committee.

Minutes will be kept of all committee and sub-committee meetings, and will include the date of the meeting, the names of those present and a record of all decisions taken.

7. Annual General Meetings

The Association shall hold an Annual General Meeting (AGM). At least 14 days notice will be given of the AGM.

At this meeting:

8. Special General Meeting

At the request of a majority of the committee, a Special General Meeting (SGM) of the Association may be called at any time; or, on receipt of a written petition by no fewer that 6 full members of the Association, stating the reasons for their request. At least 7 days notice will be given to all Association members for an SGM. An SGM will take place within 21 days of the receipt of the petition.

9. Finance and Accounts

The Association will operate a bank account in the name of the Association and all income shall be paid into this account. All cheques drawn on this bank account will require the signatures of the Treasurer and the Secretary.

The Treasurer will be responsible for maintaining records of income and expenditure and for preparing and presenting financial reports and annual statements of account.

10. Alterations to the Constitution

Subject to the restrictions listed below, the constitution may be altered by a resolution passed by not less than two-thirds of the members present and voting at an AGM. The notice of the AGM will include notice of this resolution, setting out the terms of the alterations proposed.

No amendments may be made to the name of the Association, the aims, the committee members or this clause.

11. Dissolution

If the committee, (or if a committee no longer exists, any 10 members of the Association), considers that the Association should be dissolved, it shall give at least 14 days notice of a general meeting at which the matter is to be discussed, to all those eligible for membership. For the sole purpose of dissolution, a quorum need not apply. The Association may be dissolved by a two-thirds majority of those present.

The disposal of assets, financial or otherwise, remaining when the Association has satisfied its liabilities, will be for the meeting to decide.

This constitution was put forward to be adopted at the meeting in May, 2014.